State Assembly Bill 119 (AB119) signed into law in 2017, contains a legal requirement for public institutions to have available the physical location of a represented employee’s “workstation”. UCOP Labor Relations is providing oversight and guidance for this effort and requires each UC location meet the compliance requirement in AB119 by the end of the calendar year (UCOP) to avoid legal ramifications. This requires updates to the UCPath System no later than December 2021 for all employees.
AB119 Updates
-
AB119 Background
State Assembly Bill 119 (AB119) signed into law in 2017, contains a legal requirement for public institutions to have available the physical location of a represented employee’s “workstation”. UCOP Labor Relations is providing oversight and guidance for this effort and requires each UC location meet the compliance requirement in AB119 by the end of the calendar year (UCOP) to avoid legal ramifications. This requires updates to the UCPath System no later than December 2021.
-
AB119 Updates
AB119 Process
- CSC collected location data from the SSCs/Dept and updated the location data in UCPath to meet the December 2021 UCOP deadline
- CSC has maintained the updates to existing positions through a collection process between the CSC and the SSCs and will continue to do so until March 25th
Vetting
- AB119 presentations reviewed at FHROG and SSC Coordination Meetings since October 2021
- Plans for the AB119 Implementation vetted with the UCPath Advisory Steering Committee in October/December 2021 & March 2022
Downstream Impacts have been evaluated
- HRDW stores historical data and will need the UCPath Location table to continue storing the old format location codes
- Enterprise Directory does not consume UCPath Location data and is not affected by the Location format change
- Efforts to align campus system location data with UCPath Location data is being assessed
Upstream Impacts have been evaluated
- Upstream impacts have been assessed and will be mitigated in the short term through interim business process changes. In the long term, changes to upstream systems (e.g., ServiceLink and Snapshot) are currently being evaluated
-
Action Items
- Keep a lookout for emails regarding AB119, including updates to resources
- Check the CSC website for updates
- Review your role and the process on the infographic
-
On The Horizon
- CSC Hypercare will be available from March 28th - April 25th
-
Contact
Please reach out to Kameron.johnson@ucr.edu for any questions or concerns.
AB119 Training
AB119 Timeline
Phase I: AB119 System & Data Update
November 9th – March 25th
- Employee Location Data was mass updated centrally on November 16th (based on spreadsheets provided by Units to the SSCs)
- Additional updates to existing positions are being handled through a collection process between the CSC and the SSCs during this period
- Location configuration tables were updated in UCPath to contain the new location code format
Phase II: AB119 Compliance Rollout
March 9th - 28th
- AB119 Training, OCM & Communications for the Rollout
March 24
- Training Demo Session; 10:30 am - 12 pm - Zoom link provided via email
March 28th (GO-LIVE)
- Handover management of location code updates to Campus Units and SSC's
March 28th - April 25th
- CSC Hypercare Support
Phase IV: SB270 Deadline Implementation
May
- Org Units to review spreadsheets and provide remote designation for remote employees in the spreadsheet and confirm existing locations for non-remote employees/hybrid employees who have remote schedules that are < 50%
May - June 1
- Spreadsheets due to CSC | INCOMPLETE – STILL WAITING FOR SOME SPREADSHEETS
June 1 - July 1
- Planning to complete processing of files received so far by 6/17/22 and all additional files and corrections completed by 7/1/22
Phase III: AB119 Remote Code Update
July 1st
- SB270 deadline for employee work location data to be updated in UCPath for represented employees otherwise unions can begin levying penalties against campuses
July
- Communication will be sent out to departments to pull the R-272 Employee Rosters Cognos Report (as listed in the roles matrix)